Privacy

Privacy Note

Your privacy matters to us. This note explains how EPL Ghana collects, uses and protects information shared through our website.

Introduction

Emerging Public Leaders of Ghana (EPL GHANA) is committed to protecting the privacy and personal information of individuals who visit and use our website and related digital platforms. This Privacy Notice explains how EPL GHANA collects, uses, stores, protects, and discloses personal information obtained through our website and related digital platforms, and outlines the rights available to individuals in relation to their personal information. By using our website, you acknowledge that you have read and understood this Privacy Notice. If you have any questions about this Privacy Notice, please contact us at info@eplghana.org.

Information We Collect

Depending on how you interact with our website, we may collect the following categories of information.

Information You Provide Directly You may voluntarily provide personal information when you:

Contact us through online forms; Subscribe to our newsletters or mailing lists; Register for events, programmes, or activities; Apply for opportunities or programmes; Make a donation or express interest in supporting EPL GHANA; Submit feedback, enquiries, or requests; Participate in surveys, research, or consultations; or Communicate with us through email or other digital channels. This information may include your: Name; Email address; Telephone number; Organisation or institution; Job title or professional information; Address or location, where necessary; Payment or transaction-related information, where applicable; and Any other information you voluntarily provide.

Information Collected Automatically.

When you visit our website, certain technical information may be collected automatically, including: IP address; Browser type and version; Device type; Operating system; Pages visited; Date and time of visits; Referring website or source; and General website usage and interaction information. This information is generally used to understand how visitors use our website, improve website performance, and maintain security.

How We Use Your Information

EPL GHANA may use personal information for legitimate organisational purposes, including to: Respond to enquiries and requests; Process programme, event, or opportunity registrations; Communicate with applicants, fellows, alumni, partners, donors, and stakeholders; Send newsletters, updates, reports, invitations, and other permitted communications; Process and acknowledge donations; Improve our programmes, services, website, and digital platforms; Conduct research, monitoring, evaluation, and organisational learning; Maintain records and administer our operations; Prevent fraud, misuse, and security incidents; Comply with applicable legal and regulatory requirements; and Protect the rights, property, and safety of EPL GHANA and others. We will not use personal information for purposes incompatible with the purpose for which it was collected, unless permitted or required by applicable law.

Legal Basis for Processing

Where applicable, EPL GHANA processes personal information on an appropriate legal basis, which may include: Your consent; The need to provide a service or fulfil a request; Compliance with a legal or regulatory obligation; Legitimate organisational interests, provided these do not override your privacy rights; or Other lawful grounds permitted under applicable data protection legislation. Where processing is based on consent, you may withdraw your consent at any time, subject to any legal or contractual limitations.

Cookies and Similar Technologies

Our website may use cookies and similar technologies to improve functionality, security, performance, and user experience. Cookies may help us: Remember user preferences; Understand website traffic and usage; Improve website functionality; Measure the effectiveness of communications; and Identify and address technical or security issues. Where required, we will seek appropriate consent before placing non-essential cookies on your device. You may also adjust your browser settings to block or delete cookies; however, disabling certain cookies may affect the functionality of parts of our website.

Third-Party Services

Our website may use third-party service providers to support functions such as: Website hosting; Website analytics; Online payments and donations; Email communications; Event registration; Forms and surveys; Learning management systems; Social media integration; and Website security. These providers may process information on our behalf, or independently, in accordance with their own privacy policies and applicable requirements. Where appropriate, EPL GHANA will take reasonable steps to ensure that third-party providers handling personal information maintain appropriate privacy and security safeguards.

Online Donations and Payments

Where our website provides online donation or payment functionality, transactions may be processed through third-party payment service providers. EPL GHANA may receive information necessary to identify, acknowledge, reconcile, and administer a donation or payment. We do not intend to collect or store complete payment card details on our website unless expressly stated. Users should review the privacy and security policies of the relevant payment service provider before completing a transaction.

Sharing of Personal Information

EPL GHANA does not sell or rent personal information to third parties. We may share personal information, where reasonably necessary, with: Authorised employees and representatives; Service providers supporting our operations; Programme and implementation partners; Professional advisers, auditors, or consultants; Payment and technology service providers; Government or regulatory authorities, where legally required; or Other parties, where you have provided appropriate consent. We seek to limit information shared to what is reasonably necessary for the relevant purpose.

International Data Transfers

Some third-party service providers used by EPL GHANA may store or process information outside Ghana. Where personal information is transferred or processed internationally, EPL GHANA will take reasonable steps to ensure appropriate safeguards are in place and that the information continues to receive appropriate protection in accordance with applicable data protection requirements.

Data Retention

EPL GHANA will retain personal information only for as long as reasonably necessary for the purposes for which it was collected, including where necessary to: Provide services or administer programmes; Maintain organisational and financial records; Meet legal, regulatory, contractual, or reporting obligations; Resolve disputes; or Protect our legitimate interests. When personal information is no longer required, we will take reasonable steps to securely delete, destroy, or anonymise it.

Data Security

EPL GHANA takes reasonable administrative, technical, and organisational measures to protect personal information against unauthorised access, accidental loss, misuse, alteration, disclosure, and unauthorised destruction. However, no method of electronic transmission or storage can be guaranteed to be completely secure, and users should exercise appropriate caution when submitting information online.

Your Privacy Rights

Subject to applicable law, you may have rights relating to your personal information, including the right to: Know how your personal information is being processed; Request access to personal information we hold about you; Request correction of inaccurate or incomplete information; Request deletion of personal information where legally applicable; Withdraw consent where processing is based on consent; Object to certain types of processing; Request restriction of processing in appropriate circumstances; and Raise a complaint regarding the handling of your personal information. To exercise any of these rights, please contact EPL GHANA using the details provided in Section 15.

Communications and Marketing

Where you have subscribed to receive communications from EPL GHANA, we may send you information about: EPL GHANA programmes; Fellowship and other opportunities; Events and activities; Publications and research; Organisational updates; Newsletters; and Ways to support our work. You may unsubscribe from non-essential marketing or newsletter communications at any time, using the unsubscribe option provided in the communication or by contacting us directly.

Children's Privacy

Our website is not primarily directed at children. Where a programme or activity involves individuals under the applicable age of consent, EPL GHANA will take appropriate measures to obtain any required parental or guardian consent and will apply appropriate safeguarding and data protection measures.

Links to Other Websites

Our website may contain links to websites operated by third parties, including partners, government institutions, donors, social media platforms, and other organisations. EPL GHANA is not responsible for the privacy practices, security, or content of external websites. We encourage users to review the privacy notices of any third-party websites they visit.

Changes to This Privacy Notice

EPL GHANA may update this Privacy Notice from time to time to reflect changes in our activities, technology, legal requirements, or data protection practices. When significant changes are made, we will update the "Last Updated" date above and, where appropriate, provide additional notice. We encourage visitors to review this Privacy Notice periodically.

Data Protection Compliance and Contact

EPL GHANA is committed to handling personal information responsibly and in accordance with applicable data protection and privacy requirements in Ghana.

For any questions, requests, or complaints concerning this

Privacy Notice or the processing of your personal information, please contact us at: Email: info@eplghana.org Where applicable, questions or complaints concerning the processing of personal information may also be directed to the relevant data protection regulatory authority.

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